Dec 7, 2013 - ODC Christmas Party, Brocks, Fredericksburg, VA

Old Dominion Cardinals

Meeting Minutes – December 7, 2013

The meeting was called to order by President Sandy Freed at the Old Dominion Cardinal annual Christmas party held at Brocks in Fredericksburg. Welcome to all in attendance.  Thank you to Craig for setting up the party with Brocks.  Also, thank you to Halsteads, Settles, Tolsons, and Freeds for providing a variety of deserts.

A big thank you went to Larry Welford for delivering our toys to the Toys for Tots site.

The Secretary’s report and the Treasurer’s report were emailed by Rebecca, before the party.  Reports were approved as emailed.

Sunshine Lady Report:  Jim Settles is starting treatment on Monday.  Bill Freed has gotten good reports from the doctors.   Hospice has been called in for Velda Taylor.

Old Business:

Sharon Bowen has sent a letter of resignation for President.  Sandy will fill out the Bowens term as President.  Kay Karstaedt has agreed to be Vice President.

Marv has sent an article about our Italian campout to Highways magazine.  We will keep an eye out for it to be published.

New Business:

Spring Samboree will be Beth Page, May 16-18.  There are applications available on line.  Larry Welford has agreed to lead up the motorcycle charity ride.  Bill Freed and Larry W. will organize.  All the proceeds will go to The Wounded Warrior Project. 

A motion was made to have a 50/50 raffle to raise money for the chapter instead of the hamburger sale.  The motion was seconded and approved.

 

Discussion was brought up for ODC to raise more awareness and money for The Wounded Warrior Project during the Samboree.  Sandy will contact VA Good Sam’s to see what we can do.  Randy Burdette will take the lead with the Wounded Warriors.

ODC will volunteer for the Saturday evening refreshment service at the Spring Samboree.

The Fall Samboree will be held at Rockahock Campground, Sept 26-28.

State Committee meeting will be held January 11, 2014 at Misty Mountain campground.  Kay will attend for ODC.

 

The winter luncheon will be held in February.  Larry Welford will organize.

A motion was made to donate $150 to both the Micah Ministries and The Wounded Warrior Project.  The motion was approved.

2014 camping schedule:  Please sign up on the board.  If you sign up for a month and need to change during the year, contact Carol Welford so other arrangements can be made.  Carol will be sending out a final list by email.

Induction of Officers

Sandy Freed – President

Kay Karstaedt – Vice President

Rebecca Messerle – Sec/Tres.

Meeting was adjourned.

Merry Christmas to all and safe travels until we meet again.

Respectfully,
Rebecca Messerle

Oct 18-20, 2013 - Grey's Point Campground, Topping, VA

Old Dominion Cardinals

Meeting Minutes – October 19, 2013

 

The meeting was called to order by Vice President, Sandy Freed after Saturday morning breakfast. The October trip had 6 rigs present: Freed, Halstead, Messerle, Welford, Lawrence, and Winder. We also had Bill and Sandy’s daughter and family as guests. It was held at Grey’s Point campground in Topping, VA.  The trip was full of Halloween activities from carving pumpkins to handing out loads of candy to trick-or-treaters.

Thanks to the Trip Captains: The Lawrences and Freeds.

Sunshine Lady’s Report:  Mem has spoke with Sharon, she is doing as well as can be expected.  A group will be getting together soon to winterize the Bowen coach.  Jim Settles has non-Hodgkin’s lymphoma.  He is starting treatments.

Secretary’s and Treasurer’s reports was emailed to everyone after the September Campout.  Both reports were approved as emailed.

Old Business:

Christmas Party: The Christmas party is December 7, 2013 at Brocks from 12 – 3. We picked items from the buffet menu, and Sandy will work with Craig to finalize the plans.  We will be participating in Toys for Tots.  Bring toys to the party and Larry Welford will make sure they get delivered.

New Business:

A $50.00 donation will be made to the Leukemia and Lymphoma Society in memory of Dick Bowen.

A replacement President discussion was tabled until the Christmas party, when more members will be present.

 

Carol asked for suggestions for 2014 camping schedule.  Please email your suggestions so she can work on a list to be presented at the Christmas Party.

The meeting was adjourned

Respectfully,

Rebecca Messerle

Sep 20-22, 2013 - Small Country Campground, Louisa, VA

Old Dominion Cardinals

Meeting Minutes – September 21, 2013

 

The meeting was called to order by Vice President, Sandy Freed at Saturday’s Happy Hour. The September trip had 12 rigs present: Freed, Halstead, Messerle, Soden/Wilson, Welford, Burdette, Coyner, Karstaedt/White, Settles, Zerhusen, Lawrence, and Winder. It was held at Small Country campground in Louisa, VA

Thanks to the Trip Captains: The Welfords, Coyners and Settles.

Sunshine Lady’s Report: Mem spoke with Sharon Bowen today.  Dick was rehydrated yesterday and was in good spirits. He has been losing his balance lately, so using a walker to keep upright.  We are glad Bill White was with us this weekend after spending a lengthy stay in the hospital. 

Secretary’s and Treasurer’s reports was emailed to everyone after the August Campout.  Both reports were approved as emailed.

Old Business:

Christmas party: Sharon contacted Vita Felice.  For $50.00 per person they would serve us: bread, appetizers or salad, a choice of 4 entrees, desert and a glass of wine, beer or soda.

Craig spoke with Brocks.  For the number of people we have, they would only do a buffet.  They would waive the room fee.  The lunch will be approximately $25.00 per person including tax and tip.  We would be allowed 3 hours. 

A motion and second was made to have the Christmas party held at Brocks.  Craig will verify the information and make a reservation for Sunday, December 8^th at 1:00 or 1:30.  More information will be sent as the time gets near.

Nominating committee Report:  The nominating committee recommended Sandy Freed as Vice President, and Rebecca Messerle as Sec/Tres.  In order for Rebecca to serve a third term, Randy made a motion to change the SOP to remove the number of terms an officer can serve. A term would still be a two year period. This motion was seconded and approved.  A motion was made to accept the nominating committee’s candidates and was approved.  Election was held and the candidates were elected.

New Business:

October will be at Grey’s Point. The dates for the campout are Oct. 19 – Oct. 21.  Sandy has emailed the information. Reservations must be made by October 1^st.  Sandy will send out more details at a later date.

The meeting was adjourned

Respectfully,

Rebecca Messerle

Aug 15-17, 2013 - Country Way Campground, Luray, VA

Old Dominion Cardinals

Meeting Minutes – August 16, 2013

The meeting was called to order by President Dick Bowen after Saturday morning breakfast. The August trip had 7 rigs present: Bowen, Freed, Halstead, Messerle, Soden/Wilson, Tolson, and Welford. It was held at Country Way campground in Luray, VA

Thanks to the Trip Captains: The Messerles and Soden/Wilson

Old Business:

Secretary’s and Treasurer’s reports was emailed to everyone after the July Campout.  Both reports were approved as emailed.

New Business:

Volunteers were asked for the Nominating Committee for 2014 elections.  The positions open are Vice President, and Secretary/Treasurer.  The committee consists of Mem, Brad, and Chuck.

Elections will be held at the September campout.

September campout will be held at Small Country. The dates for the campout are Sept. 20 – Sept. 22. Carol has emailed the information.

October will be at Grey’s point. The dates for the campout are Oct. 19 – Oct. 21.  Sandy has emailed the information.

Christmas Party: The date for the Christmas party is Sunday, December 8^th.  It has been decided to hold the party at a local restaurant.  Sharon and Craig are going to contact Vita Felice and Brocks to see if they can accommodate our group. It has been suggested to have the ODC treasury help pay for the cost of the meal.  More details will follow. We will still participate in Toys for Tots.  Larry Welford will make sure the toys get delivered.

The meeting was adjourned

Respectfully,

Rebecca Messerle

Jul 20-22, 2013 - Candy Hill Campground, Winchester, VA

Old Dominion Cardinals

Meeting Minutes – July 21, 2013

The meeting was called to order by President Dick Bowen after Sunday morning breakfast. The July trip had 4 rigs present: Messerle, Bowen, Winder, and Ed Alexander. It was held at Candy Hill campground in Winchester, VA.

Thanks to the Trip Captains: the Bowens.

Old Business:

Secretary’s and Treasurer’s reports was emailed to everyone after the June Campout.  Both reports were approved.

New Business:

August will be at Country Way in Luray, VA.  A reminder email will be sent out for reservation information. Messerles and Soden/Wilson  are hosts

September campout was still in question for those at the meeting.  Welfords are planning so an email should be out shortly with information.

October will be at Grey’s point.  More information to come. Freed’s are planning.

Christmas party: Mem was checking to see what dates were available.  We are still in need of someone to organize.

The meeting was adjourned

Respectfully,

Rebecca Messerle

Jun 21-23, 2013 - Misty Mountain Camp Resort, Greenwood, VA

Old Dominion Cardinals

Meeting Minutes – June 22, 2013

 

The meeting was called to order by President Dick Bowen after Saturday night dinner. The June trip had 5 rigs present: Messerle, Halstead, Bowen, Burdette, and Welford. It was held at Misty Mountain Camp Resort, Greenwood, VA

Old Business:

Secretary’s and Treasurer’s report was emailed to everyone before the June Campout.  Both reports were approved. The net proceeds from the hamburger sale at the Samboree was $176.58.  This includes the extra food sales to the club members.

Thanks to the Trip Captains: Burdettes and Halsteads.

Welcome to our guest: Maddy, Amanda, Natalie, Renee, and Ben (Halstead’s and Bowen’s grandchildren).

Sunshine Lady Report - Bill and Sandy Freed are on their trip to Alaska. We wish them safe travels.

New Business:

July will be at Candy Hill.  Bowen’s are planning. Email has been sent out for reservation information.

August will be at Country Way in Luray, VA.  Email has been sent out for reservation information. Messerles and Soden/Wilson  are hosts

September will be at Chesapeake Bay Camp Resort.  Plans are being finalized.  A email will be sent with reservations information.  Welford’s are hosting

October will be at Grey’s point.  More information to come. Freed’s are planning.

Christmas party dates were thrown around.  We would like to have the party at the Strength and Honor Motorcycle club house.  Dates suggested are Dec 7, 8, 14, 15.  Mem is checking to see what is available.  We are still in need of someone to organize.

The meeting was adjourned

Respectfully,

Rebecca Messerle

 

 

 

 

 

May 17-19, 2013 - Bethpage Camp Resort, Urbanna, VA

Old Dominion Cardinals

Meeting Agenda

May 17, 2013

The meeting was called to order by President Richard Bowen.

A motion was made by Linda Burdette and seconded by Ed Alexander to accept the secretary report that was sent out by e mail to the members.  Kay Karstaedt made a motion to accept the treasurers report and that was seconded by Larry Halstead,    Both motions were carried.

Old Business:   None

New Business:

The ODC’s   SOPs, which is the Standard Operating Procedures , which Sandy Freed, our VP had reviewed and  sent to the members to review was presented and a motion by Larry Halstead and seconded by Randy Burdette was approved.

Discussion about our responsibilities for the weekend as a Chapter.:

Everything is set for the Hamburgers Sales, and the motorcycle ride.  Dinner with our group at 4:30 by Halstead’s rig.

June Campout at Misty Mountain  June 21-23

July Campout at Candy Hill in Winchester   July 19-2

No other business:  Motion by Randy Burdette and seconded by Ed Alexander to adjourn.